About UnpauseAI

We build automation infrastructure for businesses that can’t afford to get it wrong

We’re an automation consultancy that builds workflows for businesses. Not the “let’s replace your whole stack” kind. We connect the tools you already use and make them work together without you having to think about it.

Our clients are businesses that deal with high volumes of repetitive work: lead follow-up, CRM-to-ERP sync, campaign reporting, invoice generation. The kind of tasks that someone on the team is doing manually today, and that could be running on autopilot instead.

We scope every project with a detailed proposal, build it using proven orchestration platforms, test it with real data, and hand it off as an independent system you own. No lock-in, no ongoing dependency.

Who you’ll work with

Nicolas Neumann · Co-Founder

Nicolas Neumann

I co-founded UnpauseAI to fix a problem I kept running into: businesses losing hours to repetitive work that should have been automated years ago, usually because the tools they had tried were too fragile, too expensive, or too locked in to a single vendor. We build the automation they actually need and hand it over as a system they own outright.

My background is in software engineering and systems integration, from data pipelines to API integrations to workflow automation across a range of industries. I lead scoping and architecture and stay on every project from the first conversation through handoff, so what ships holds up in real production, not just a demo. I’m based in Karlsruhe and work across Europe, primarily the DACH region.

EU-BasedCET TimezoneGDPR-Compliant

Matthias Neumann · Co-Founder

Matthias Neumann

I build and run the systems we ship, most of them marketing and lead-generation automation: cold-outreach and enrichment pipelines, reply handling, CRM and campaign reporting, and the document and report generation that rides on top. Because that work runs on real prospect data, it is EU-based and GDPR-compliant by design, with consent, suppression, and audit trails built in from the start. The same setup handles the back-office side too, like reconciling messy receipts and bank statements into review-ready books. Nicolas and I started the company together, and the build side has been mine ever since. More of it is agent-driven now, with language models and document vision on the judgment-heavy parts inside guardrails I trust, and the monitoring that keeps it running after handoff.

I work across the stack, from Python on the backend to the React front end and the deploys, with agent-assisted testing and quality gates on every build. Most of what we deliver passes through my hands, and I am usually the one who answers when something needs fixing fast.

EU-BasedCET TimezoneGDPR-Compliant
Principles

What we believe

These aren’t marketing slogans. They’re how we actually work.

Built to stay done

We don't ship prototypes. Every automation is tested with real data, handles edge cases, and runs independently after handoff. No ongoing dependency on us.

Platform-agnostic

We pick the right tool for the job. Make.com for visual workflows, n8n for self-hosted pipelines, Trigger.dev for code-first logic. No vendor lock-in.

Fixed scope, fixed price

Every project is scoped and priced before work begins. You know exactly what you're paying and what you're getting. No hourly surprises.

You own everything

The automation runs in your accounts, on your infrastructure. Full documentation, full access, no lock-in. We hand it off and step back.

Our Approach

Why most automation projects fail

And what we do differently.

Common Problem

Built on demos, not data

Most automations look great in a demo but break the first time real data hits them. Edge cases, missing fields, API rate limits.

Our Approach

Tested with your real data

We test every path with production data before handoff. Error handling, retry logic, and edge cases are built in from day one.

Common Problem

Vendor lock-in

The agency owns the automation. You pay monthly to keep it running. If you leave, you start over.

Our Approach

Full ownership from day one

Everything runs in your accounts. You get the source, documentation, and credentials. No dependency on us after handoff.

Common Problem

Scope creep, budget creep

Hourly billing means the longer it takes, the more you pay. Scope changes silently and the invoice grows.

Our Approach

Fixed price, defined scope

Every project has a written proposal with scope, timeline, and price. Changes are re-scoped and re-priced before we proceed.

Process

How we work

Four phases from first conversation to independent operation.

01

Discovery

We learn your tools, your pain points, and your workflow gaps.

02

Proposal

Detailed scope, architecture diagram, timeline, and investment breakdown.

03

Build & Test

We build with real data, test every path, and iterate until it works.

04

Handoff

You own the system. Documentation, monitoring, and independent operation.

Technology

Our platforms

We pick the right tool for the job, not the tool we know best.

Make.com

Visual workflow automation for complex multi-step processes

n8n

Self-hosted workflow engine for data-heavy integrations

Trigger.dev

Code-first automation for custom logic and AI workflows

We integrate with services like HubSpot, Fortnox, Smartlead, Google Sheets, Gmail, Slack, Airtable, MySQL, Postgres, OpenAI, and more.

Want to work together?

Tell us about the workflow you want to automate.